Three guidelines and a new tool for using AI
UCPH now has a license for Microsoft’s Copilot Enterprise, which is more secure than other generative AI tools.
Since the launch of ChatGPT and other AI chatbots in 2022, using generative AI tools has become increasingly widespread.
As an employee at UCPH, you can now read the first guidelines on how you are allowed to use generative AI tools in your work at the University.
You may not enter personal data.
You may not enter confidential or copyrighted information.
Only use Copilot Enterprise for which UCPH has bought a license.
The three guidelines and the license for Copilot Enterprise are the first steps towards securely using artificial intelligence at UCPH. This is what Kim Brinckmann, Director for Research and Information Security, and Karen Rahbek, Director of UCPH IT, both say.
Kim Brinckmann, Director for Research and Information Security and Karen Rahbek, Director of UCPH IT
A more secure AI tool
Copilot Enterprise is developed by Microsoft. UCPH has bought a license for the solution allowing everyone (both employees and students) to use it.
See the guide on how to log on to Copilot Enterprise in the Employee Guide
Most generative AI tools store your input and use it to develop the underlying language model. They also link it to you and your online behaviour. Among other things, to sell the knowledge generated. But Copilot Enterprise does not.
“The advantage of Copilot Enterprise is that it protects user data to a greater extent. When you are done using it, the chat is deleted, and so is the link to the user. It has a higher level of anonymity than other generative AI tools," Karen Rahbek says.
The guideline to only use Copilot Enterprise means that, as an employee, you must avoid using ChatGPT or other non-licensed generative AI in your work for UCPH.
Control of data
Despite the benefits of Copilot Enterprise, Kim Brinckmann reminds us to never make prompts (instructions) that contain personal, copyrighted or confidential data. Not even in Copilot Enterprise.
“We have a duty to treat the personal or confidential information that we handle in the course of our work with particular care and caution. And that's not the case if we enter such information in a generative AI tool – even if we have a license," Kim Brinckmann says.
More discussions of artificial intelligence on the way
The three guidelines on the use of generative AI are far from the last discussion of using artificial intelligence at UCPH.
In June, the Personnel Policy Committee is expected to discuss an extended set of recommendations for using AI tools, just as the University's Research and Innovation Council (KUFIR) is expected to discuss the topic specifically regarding artificial intelligence in research.
In the field of education, there are already several
recommendations and help for teachers and supervisors on students' use of generative AI tools.
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